PART-TIME OFFICE MANAGER POSITION AVAILABLE
Position Announcement: Part Time Office Manager
The Center for Agricultural Development and Entrepreneurship (CADE) seeks a part time Office Manager to support all aspects of the organization’s operations. This is a senior position responsible for the efficacy, sustainability, and growth of the organization, reporting to the Executive Director. The position will be responsible for designing and implementing business operations; fundraising; and managing finance, human resources, administrative, and knowledge management systems.
CADE is a non-profit organization founded in 1991, whose mission is to increase the number and diversity of successful farm enterprises. Our goal is for farm and food businesses to compete and thrive, contributing to a sustainable regional food system and strong local economy. The position is based at CADE’s office in Oneonta, NY (www.cadefarms.org).
Propose and implement operating systems across the organization to enhance efficacy and growth, and institutionalize company culture, vision, and integrity
Support all aspects of organizational fundraising in close cooperation with Executive Director, including foundation and individual donor cultivation, grant proposal and budget development, grants management, and funder database management
Track donor reporting and payment requisition deadlines, manage donor reports, monitor grant payments, request/manage reimbursements, etc., to ensure timely release of funds to sustain regular cash flow
Prepare monthly cash flow reports, financial updates, and annual budgets as requested
Manage annual financial audits in cooperation with CPA
Manage and oversee payroll for staff
Handle bank statements, deposit checks, and liaise with bank for any financial matters
Collect W-9s from consultants, prepare 1099s for year end for consultants, etc.
Ensure the organization is in compliance with all tax, workers comp and labor audits, including overseeing submission of annual tax filings / 990s
Maintain employee manual and ensure Board/staff/intern compliance
Manage and maintain personnel and consultant/contractor files
Manage annual staff performance reviews and related documentation
Support onboarding of new staff/interns/Board members
Track staff vacation, personal, and sick days and time off request forms
Collect and handle staff timesheets
Act as a liaison for staff/interns on any human resources related questions or concerns
Act as a liaison to insurance providers, maintaining and keeping current insurance for the organization, including but not limited to health, disability, liability, Board insurance
Manage new Client Relations Management (CRM) system, Sales Force, for organizational funders, clients, buyers, etc.; CRM data entry and migration of data; and ensure CRM is synchronized with CADE’s website, Mailchimp, Survey Monkey, etc.
Maintain all software, database, and email accounts
Ensure record retention compliance for financial/tax/Board documents
Handle all administrative needs of the organization, from restocking office supplies to picking up mail, to developing/maintaining consultant/contract files, to preparing documents for quarterly Board meetings, etc.
Event planning and logistics for external events/workshops
General Program Support & Administration
Support administration of CADE programs in close collaboration with program team
Support new program development including spearheading research, analyzing funding opportunities, coordinating strategic planning with prospective partners, etc.
At least 3-5 years business or non-profit experience working in operations, finance, administration, human resources, and/or project management
Outstanding management skills
Self-starter, highly motivated, attentive to detail
Aptitude for troubleshooting / problem-solving
Able to work well independently as well as part of a team
Excellent people skills
Familiarity with Quick Books and CRM databases (such as SalesForce), a plus
Bachelor’s or Associate’s degree required, including in but not limited to non-profit or business management, administration, human resources, or related field.
This is a part time position that includes pro-rated health insurance and vacation. The part time hourly rate is commensurate with experience. Note the position has the potential to become full time salaried position in the longer term.
Please submit a letter of interest, resume, 3 references, and salary history to firstname.lastname@example.org by September 20, 2019. When applying, please include Office Manager Application in the subject line. No phone calls please. Note that this position requires a physical presence in the office and is not conducive to remote work.
CADE is an equal opportunity employer committed to complying with all federal, state, and local equal employment opportunity laws. CADE prohibits discrimination against any employee and considers applications for all positions without regard to race, color, creed, national origin, sex, age, disability, sexual orientation, gender identity or expression, marital status, family status, military status, height and weight, religion, genetic predisposition or carrier status, arrest record, or any other legally protected status. People of color, persons with disabilities, veterans, women, and LGBT applicants are encouraged to apply.